The Platform
Everything Solby runs,
in one system
Seven capability areas, one platform. Sell at the till, close the books, control every branch and file your taxes — without stitching five tools together.
Every way your customers pay
From the counter to the invoice — retail tills, restaurant tables, credit accounts and customer wallets in one flow, with every payment method your customers actually use.
- Restaurant, bar and retail POS with tables, modifiers, product variants and kitchen printer routing
- Cashier shifts with opening cash, shift tracking and end-of-shift reporting
- Cash, M-Pesa, bank, voucher, complimentary, wallet and room-service tenders
- Credit sales, customer statements, ageing reports and payment reminders by email & SMS
- Quotations, invoices, recurring invoices and credit notes with approval workflows
- Customer wallet with shared family balances, portal top-ups and real-time order tracking
- Commission calculation, splits, hold-until-paid and bulk payouts
- eTIMS electronic tax invoices with QR verification and batch submission
A real general ledger, not a spreadsheet
Double-entry accounting sits under every transaction — sales, purchases, payroll, banking and stock — so your statements are always current and your books always reconcile.
- Chart of accounts, double-entry journal entries, general ledger and trial balance
- Quotations, invoices, recurring invoices, credit notes and customer statements
- Debtor and creditor ageing, automated dunning, statements and bulk payments
- Vendors, purchase orders, bills, expenses and approval workflows
- Bank accounts, deposits, transfers and bank reconciliation
- Split payments, configurable payment modes and automatic banking entries
- Business units, branches, departments and multi-currency support
- Payroll journals synced from HR, plus balance sheet, P&L, cash flow, equity, trial balance and aged AR/AP
Stock you can actually account for
Batch-level truth from supplier delivery to shelf or kitchen — with the approvals, counts, recipes and wastage logs that keep margins honest.
- Batch and expiry tracking with FIFO, LIFO and FEFO allocation
- Products, categories, variants, SKUs and reorder levels
- Suppliers, LPOs, GRNs and purchase-to-pay in one chain
- Store products, purchases, requisitions, returns and kitchen usage
- Stock sheets, stock takes, adjustments and wastage/usage logging
- Recipe-based stock deduction and production batch tracking
- Import landed-costing: containers, CBM, currency and margin pricing
- Multi-store operations and cross-organization stock transfers with full movement history
Payroll that files its own paperwork
Employees, contracts, pay grades, leave, advances and statutory filings — monthly and weekly pay runs that produce payslips, P9s and contributions without a second tool.
- Employee records, contracts with version history, departments, positions and pay grades
- Salary components, payroll masters, bulk generation, proration and cloned runs
- PAYE, NSSF, SHIF, AHL and pension calculated with KRA bands and reliefs
- Payslips, encrypted email delivery, YTD figures, P9 and P10 forms
- Leave types, policies, allocations, approvals, balances, calendar and self-service portal
- Salary advances with multi-currency, FIFO recovery, ageing and bulk operations
- Loans, repayment schedules, commissions and weekly commission payroll
- Payroll dashboard, reconciliation, statutory reports and automatic journals to Accounting
- Bi-directional sync of employees, advances, commissions and loans with Solby ERP
One version of the truth across every branch
Link branches and stores into a network with a shared catalogue, dispatch stock between them, and see the whole chain from one place.
- Branch and organization scoping with role-based access
- Shared product catalogue linked across organizations
- Dispatches, field-sales trips, waybills and bulk dispatch
- Warehouse transfers and cross-organization stock transfers
- Store and warehouse modes with their own operational menus
- Per-branch stock, sales, purchasing and expense visibility
- Consolidated reporting with per-branch drill-down
- Returns, requisitions and inter-branch approvals
Modules for how your industry actually runs
The platform extends into purpose-built modules — because a restaurant, a hotel, a landlord and a petrol station should not share the same screens.
- Restaurant, bar and hotel operations: tables, rooms, bookings, check-in/out, room charges and room service
- Package-inclusive meal billing for half-board and full-board bookings
- Customer ordering portal with menu, cart, checkout, wallet top-ups, order tracking and invoices
- Property management: properties, units, leases, rent reminders and reports
- Fuel station ledger: purchases, sales and allocation
- Laundry and dry-cleaning order tracking
- Production recipes, batches and quality tests
- Service orders with customer asset inspection reports
- Lightweight CRM: leads, opportunities, campaigns and tasks
Answers, compliance and control — built in
AI that reads your numbers and your supplier invoices, tax that files itself, and permissions that decide exactly who sees what.
- Solby AI analysis and chat over sales, credit, purchases, expenses and whole-business data
- AI document import: supplier invoices become purchases automatically
- Kenya eTIMS / KRA electronic tax invoicing with QR verification and batch submission
- Financial, payroll, stock and sales reports with PDF and Excel export
- Roles and granular permissions with full audit logs
- Sync dashboards and retry queues for HR, Accounting and ERP integrations
- In-app support tickets, notifications and activity logs
- SMS and email reminders triggered by business events, with WhatsApp invoice sharing
Built in Kenya, for businesses that can't afford guesswork
Solby is developed and supported by the Lancola Tech team. It is built around the way businesses actually operate here — M-Pesa tills, KRA PINs, eTIMS invoicing, P9 and P10 filings, and branches that need to agree on one set of numbers.
Today it runs sales, stock, finance and payroll for retail chains, distributors, hospitality operators, landlords and manufacturers — from a single shop to a warehouse coordinating a dozen branches.
See it running on your
own numbers
A 30-minute walkthrough with our team, using data that looks like yours. No slides, no obligation.